CONTRACT ADMINISTRATOR

Houston, Texas

Responsible for the overall project planning and scheduling, resource allocation, project accounting and control, while providing technical direction and ensuring compliance with quality standards.

Responsibilities: (included, but not limited to)

  • Prepare bids and negotiate specifications for materials, equipment, manpower, or other construction services.
  • Attend pre-bid meetings or conference calls as requested.
  • Secure all necessary approvals and ensure that standard company procedures are followed.
  • Monitor compliance of contract requirements ensuring all conditions are satisfied before approval of the final invoice.
  • Manage construction project contracts, reporting and related documents.
  • Maintain project budgets and timelines.
  • Establish and updates records of all correspondence related to contract activity.
  • Lien waiver maintenance and subcontractor insurance verification.
  • Obtain approval on and process contractor invoices for payment.
  • Input payments, print checks and assist with month/year end closing procedures.
  • Reconciliation and reporting of Corporate credit cards program.
  • Provide support to the Project Manager’s and Superintendents as requested.
  • Other duties as assigned.

Knowledge and Skills Required:

  • 3+ years’ experience in the administration of contracts (construction/housing industry experience a must).
  • Job costing/project tracking experience required.
  • Accounts payable experience (QuickBooks preferred).
  • Competent in Microsoft applications including Excel, Word and Outlook.
  • Attention to detail and ability to multi-task.
  • Extensive knowledge in the preparation of RFP’s/bids, scope of work statements, preparing contract amendments/change orders.
  • Excellent verbal and written communication skills.
  • Strong analytical and interpersonal skills.